Employee Intranet

Meaning & Definition

An Employee Intranet is a privately owned internal network that companies use to share their company’s information, policies, announcements, documents and collaborate with their employees on various projects. The Employee Intranet is basically the one-stop shop for all the digital communications the employee has with the company. The Employee Intranet allows employees the ability to securely access and retrieve HR policies, payroll updates, leave policies, and any other resources their employer provides internally.

Importance of Employee Intranet

• It helps organisations communicate better internally and provides an open atmosphere.
• Makes it easy for employees to access HR documents and policies.
• Increases employee engagement with each other and fosters teamwork.
• Decreases dependence on email for sharing information about the company.
• Facilitates Digital HR Solutions (HRMS).

Legal Compliance & Regulations 

There are no specific laws that require an employer to have an intranet for their employees.

However:

• An organization’s employee data that is accessible through the intranet needs to be kept secure.
• There should be appropriate access controls and data protection in place to safeguard confidential payroll and HR information.

Organizations should ensure that their intranet usage is consistent with their policies that affect internal IT and HR.