Electronic Signature (E-Signature)

Meaning & Definition

An e-signature, or electronic signature, is a digital way to sign documents electronically without a physical signature. They can help people and businesses approve contracts, HR documents, and forms in a secure, valid, and online way. E-signatures are frequently used throughout HR, payroll, onboarding processes, and compliance.

Important features of E-Signature

• Allows for quicker approvals of HR documents such as offer letters and contracts. 
• Reduces paper and manual handling, increases efficiency in operations. 
• Helps with remote hiring and digital onboarding of employees. 
• Enhances security, traceability, and audit readiness of documents. 
• Saves time and money on printing, scanning and storing.

Legal Compliance

• The Information Technology Act 2000 recognises the use of electronic signatures as having legal validity.
• The Electronic Signature or e-Signature must meet the requirements outlined in accordance with the Act.
• The e-signature using Aadhaar is legally acceptable where it applies, following legal parameters and with the consent of the signer.