The current IT companies are a very fast-paced and fast-moving place that is driven by projects and very people-oriented. A common way to manage an Employee’s time off is traditionally through a manual process, which in this fast-paced environment can result in Payroll Errors, Compliance Risk and Productivity losses.
Due to remote work becoming more frequent, hybrid teams working together, and Flexible policies being implemented by IT companies, the need for IT companies to employ a smarter system to accurately track an employee’s leave, attendance, and work schedule will only continue to grow.
Leave Management Software is important to the efficiency of the HR Team of a company by providing them the ability to automate processes, provide transparency, and integrate with Attendance Management Software, Payroll Software, and provide the complete HR Software Ecosystem for their employees.
What Is Leave Management Software?
The leave management software is the process that eliminates the need for using spreadsheets, emails, and paper-based manual leave records by providing a single cloud-based repository of companies’ leave request submissions. All leave requests can be traced, reviewed, and reported using an automated digital leave tracker application, thus improving leave process efficiency, reducing human error, and providing accurate and timely reporting of employee leave.
In addition to being an important part of the overall HRMS, generally at IT-related businesses, leave management software, typically, has several other functions. The leave management software normally includes attendance tracking software, payroll management software, compliance management, and employee performance management, all integrated into one solution for easy access and use.
Top Leave Management Software for IT Companies
Selecting the right platform depends on scalability, automation, compliance readiness, and integration capabilities. Below are the top leave management software solutions largely adopted by IT companies.
1. Savvy HRMS
Savvy HRMS is an all-in-one solution for HR and leave management that was designed specifically for modern, expanding, and growing IT companies. It effectively has intelligent automation with flexibility in policy configuration for easy administration of multi-aspect leave programs and policies.
This powerful HRMS platform for Companies & Organizations delivers a module that has been built to be compliant with Indian regulations, as well as having the ability to scale globally. Because of this, Savvy HRMS provides leave management, attendance tracking software, payroll functions, and HR Functionality in one integrated solution.
Why choose Savvy HMRS?
- Customizable Leave Policy Configuration: You can create multiple leave types, accrual rules, carry forward limits, and location-specific leave policies for your IT teams.
- Smooth Integration of Attendance Tracking: A Direct Integration with attendance-tracking software provides accurate deductions of leaves and real-time balance updates.
- Payroll Integration: Approved leave used in payroll will automatically sync from Savvy HRMS with payroll software. This eliminates the possibility of payroll errors due to non-compliance and leaves policy errors.
- Employee Self Service Portal: Employees can apply for leave, view their balances, and check the status of their applications through their mobile or web dashboard.
- Managerial Approval Workflow: The multi-level approval workflows follow and comply with your IT Project Hierarchy for accountability and quick decision-making.
- Real Time Reporting and Analysis: Actionable HR Data for running reports and analyzing leave history, trends, absenteeism, and availability of your workforce is available in real-time.
- Compliance-Focused HRMS: Savvy HRMS is built for compliance with Indian labor laws while continuing to adapt for global IT operations.
- Cloud-based and Scalable: Savvy HRMS is the perfect solution for start-up IT industries, mid-sized IT companies, and large companies that want to grow quickly.
Savvy HRMS Pricing
- Starting from ₹50 – ₹80 per employee/month.
- Custom enterprise pricing is available based on modules and the number of employees.
2. greytHR
GreytHR is among the most used HR software in India, having features that allow companies in the IT industry, from small to medium-sized companies,s to better manage employee attendance and leave requests.
What makes greytHR the best choice?
- Ballpark Compliance: It will help businesses align with India’s labor laws and statutory requirements in managing their employees.
- Leave and Attendance Tracking: Employee attendance management software is linked to automated leave and absence management.
- Payroll Accuracy: When processed through the payroll program, leave data is transferred directly to payroll, ensuring payroll is processed accurately.
- Employee Self-Service: Employees are able to track their leave requests as well as see their leave balance.
- Pre-Configured HR Reports: Provides Audit, Compliance, and HR Reports.
- Simplicity of Implementation: The configuration is designed to support a company transitioning from manual to automated processes.
Pricing: Starts from ₹40 – ₹75 per employee/month (according to the needs of the organization).
3. Keka HR
The team at Keka HR has designed a cutting-edge, employee-friendly HRMS solution that offers leave management features specifically targeted to rapidly developing technology-based employees and teams.
What makes Keka HR unique?
- Customized Leave Policy: The system accommodates complicated leave policies with multiple parameters, such as sandwich and shift policies.
- Employee-Friendly Design: Designed with a modern interface that allows for quick adoption by managers and employees.
- Attendance Tracking Capability: Leave records are automatically assigned to employees so that all attendance records are the same.
- Automatic Payroll Calculation of Leave: Once a leave is approved by the supervisor, the leave will automatically be calculated for payroll purposes with no further input required from HR.
- Manager Reports: Provides managers with access to their team’s leave patterns and allows for managing employee attendance.
- Fully Integrated Cloud-Based HRMS: Effectively allows for IT teams that are not kept to one physical site due to remote working and hybrid working.
Pricing: Basic plan starts from ₹70 – ₹120 per employee/month.
4. Deel
Deel offers an international Human Resources and Payroll management solution designed for IT organisations that are supporting international employees and contractors as well as remote teams across multiple countries in the digital global marketplace.
Why choose Deel?
- Compliance Management: Automatic compliance with specific leave laws in each country where the employee may work.
- Remote Workforce Performance: Suitable for IT organisations with teams around the world.
- Integrated Payroll and Contractor Payments: Merged leave management functionality designed specifically for global payroll systems and associated payment processing.
- Multi-Country Leave Policy Support: Will provide various leave policy templates based on countries.
- Secure, Cloud-Based Solution: Centralised administrative functions with an industry-leading level of data protection.
- Global HR System: Has been designed to make it easy to quickly expand into other countries without adding a lot of overhead and complexity.
Pricing: Starting from ₹4,000 per employee/month (especially for global teams).
5. Sage HR
Sage HR is a modular HR software solution that provides companies in the IT sector with an option to customize the Leave Management Module based on their individual needs.
Reasons for Selecting Sage HR
- Modular Design: The modular HRMS design allows IT businesses to only implement the HR features that they need for their company.
- Employee Leave Tracking and Management: The leave application process, leave approval process, and leave balance tracking have been simplified using Sage HR.
- Employee Self-Service: Employees may access and manage their own leave requests without the need for an HR representative.
- Payroll Software Integration: Third-party payroll software can be integrated with Sage HR for accurate salary payment.
- Custom Approved Workflows: Both multi-level approvals and project hierarchy may be incorporated into approved leave requests.
- Cloud-Based HR Solutions: Teams can access a cloud-based HR solution from anywhere they can access the Internet.
Pricing: Starts from ₹450 – ₹600 per employee/month.
6. Pocket HRMS
Pocket HRMS provides an easily accessible, automated leave management solution integrated with Payroll and Attendance Management System for IT companies, thereby facilitating smooth automation of day-to-day human resource practices while maintaining compliance and accuracy of leave and Salary Processes.
Why choose Pocket HMRS?
- Automated Leave Accrual and Tracking: Automatically calculate and maintain your leave accruals, carry-forwards, and mistakes in accordance.
- Mobile First Employee Experience: The Employees of your organization will now be able to apply for, check their balance, and track their leave approval status.
- Integrated Payroll Software: Once an employee’s leave request has been approved, the leave will automatically be synchronized with your Payroll Software.
- Custom Leave Policy Management: Many leave types are supported & managed, including Earned Leave, Sick Leave, and Custom Policies specific to IT organizations.
- Real-Time Leave Reports: HR Teams are able to collect timely, useful information regarding the use of leave by their employees.
- Cloud-Based Human Resources Software: HR Managers are able to access the information they need, whenever and wherever needed, regardless of whether they are working remotely or from an IT desk.
Pricing: Starting at 60 rupees or 100 rupees per employee per month, depending on the need and the number of employees within the organization.
How to Choose Leave Management Software for IT Companies?
1. Scalable For Growth
When selecting an HR software package, consider an HR system that supports the growth of your employees, expanding into more than one office location, and changing leave policies without requiring you to undergo performance issues and frequent upgrades to your software.
2. Integrate With Payroll Software
It is important that your leave management system integrates with your payroll system so that salary calculations, automated leave deductions, and compliance with statutory laws can all be done automatically, eliminating the need for manual entry errors and redoing any work due to non-compliance.
3. Compatible With Attendance Management
A good leave management system must integrate with your attendance tracking system, allowing you to accurately monitor employees who are absent from work or are late and reduce leave deductions in real time.
4. Customizable To Your Policy Needs
HRMS may have more flexibility in how you configure your leave policies than systems that focus only on leave. For instance, an IT company may have different leave configurations for those on shift work, those working on project-based employment, vs those who work remotely to accommodate different employee categories across your locations and departments.
5. User-Friendly
With a user-friendly software package, an employee is much more likely to adopt the system and use it, subsequently enabling the system to be more efficiently approved by a manager and significantly reducing the HR workload of the company.
6. Supports Compliance
The HRMS should have automation features, records should be kept for compliance with statutory requirements, there should be easy access to audit-ready reports, and the reports should be aligned with labor laws. This is a good way to reduce the potential risks and liabilities associated with failure to comply.
7. Accessible via Cloud and Mobile Devices
Cloud-based software with mobile access allows employees and managers to access leave applications, approve leaves, and track their leaves at their convenience, from anywhere and at any time.
Benefits of Leave Management Software for IT Companies
1. Fewer Errors Are Made Manually
Automating the process reduces mistakes made in calculations and inconsistencies that arise from manually tracking employee leave through either spreadsheets or other similar methods.
2. Higher Payroll Accuracy
With payroll systems being combined with leave systems, processing payroll will be much easier. Employees will have their salaries processed accurately, and any deductions for leave taken will occur automatically without having to perform manual checks.
3. More Transparency for Employees
Employees can view their current leave balance, leave policies, the status of their leave requests, and any historical information related to their leave usage in real-time using a self-service dashboard.
4. Faster Approvals
The use of workflows within the leave approval process allows managers to make quick decisions, thereby reducing delays caused by unforeseen employee absences from a project.
5. Workforce Planning Is Easier
Human resource teams will be better able to predict employee availability, allocate resources appropriately, and maintain productivity levels as it relates to all IT projects.
6. Compliance with Labor Laws Is Made
Automated records keep track of labor laws, therefore simplifying audits and decreasing compliance risks for IT organizations.
7. HR Operations Are Centralized
Leave management can be smoothly integrated with an HRMS, attendance software systems, and payroll systems to provide a complete, all-in-one human resources operation.
Challenges While Implementing Leave Management Software
1. Resistance to Change from Employees
Challenge: Employees are resistant to the new leave management software because they have never experienced it before and find the processes to be complex.
Solution: Hold structured onboarding sessions and provide ongoing support for employees to help them become comfortable and knowledgeable with the new software. Use the self-service aspect to highlight how easy it is to apply for and approve leave requests.
2. Transitioning Employee History
Challenge: Employee history is stored in an Excel spreadsheet, and transferring that data to the new HR software can lead to inaccurate data or missing data.
Solution: When selecting an HR software, look for a product that offers guided relocations, as well as expert support and validation tools to ensure that your employee data is relocated correctly.
3. Difficulties Configuring IT Leave Policies
Challenge: There are many complex clauses within IT leave policies that may be misunderstood or improperly configured when using fixed HR software systems.
Solution: Use an HRMS product that allows you to customize the IT leave policies you create, including accruals, carry-forwards, and approval processes, so that you are able to effectively create the policies as per your organization’s requirements.
4. Integration Problems
Challenge: Leave, attendance, and payroll systems, which are not integrated well, can create data errors and increased time for processing.
Solution: Get an HRMS with built-in integration with both attendance management and payroll software for smooth, automated data flow.
5. Non-Compliance
Challenge: Not having proper systems in place to ensure compliance will increase an IT company’s legal threats and problems with audits.
Solution: Choose leave management software that provides support for all Indian statutory regulations and automatic global labor compliance.
6. Minimal Reporting
Challenge: Basic reporting prevents HR teams from effectively analyzing leave trends and the availability of their workforce.
Solution: Look for HR software that offers advanced analytics, custom reports, and real-time dashboards for better data-driven decisions.
Why Savvy HRMS Is the Best Choice?
Savvy HRMS is designed exclusively to meet the needs of IT organizations with a focus on efficient and productive use of Technology through Automation in HR management systems.
The smooth integration of Leave Management Software and Attendance Software with Payroll Software enables accurate and error-free operation of HRMS.
Savvy HRMS offers an exceptional Value Proposition to IT organisations with its flexibility, scalability of pricing, configurability of Work Flow Processes, and compliance-ready Design Architecture.
Conclusion
It’s no longer enough for IT companies to simply have an ERM system that can manage leave; eliminating the use of paper and spreadsheets is a necessity when it comes to achieving improved operational efficiency, improved payroll accuracy, and increased employee satisfaction.
Savvy HRMS offers a complete suite of leave management capabilities as an all-in-one solution, providing IT companies with future-proofing capabilities across multiple HR functions, including leave, attendance, and payroll.
With Savvy HRMS, you get an integrated solution that is scalable, compliant, and can dependably support your organization’s HR management needs.
