How do IT Organizations manage employee attendance?
Will IT organizations face difficulty tracking employee attendance correctly in hybrid environments?
Have HR departments overcome managing flexible scheduling, remote employees, and payroll variances?
Will traditional models of attendance help support modern IT companies?
Attendance management today is much more than just marking attendance. For IT organizations, attendance management affects employee productivity, payroll accuracy, and regulatory compliance.
With a distributed workforce and with changing work environments, IT organizations require automated, intelligent attendance systems to track and monitor employee attendance in real time.
What Is an Attendance Management System?
An attendance management system is a digital solution to track employee attendance, hours worked, shift patterns, absences, and overtime automatically without requiring any manual input from the user. This eliminates the need to maintain paper-based attendance records or maintain information in a spreadsheet format and provides employers and employees with a consistent and correct format for their attendance records.
Modern attendance management systems work together with most payroll software, offer functionality for managing leaves of absence and compliance, and allow employees to record attendance using various methods, including mobile applications, geographical boundaries, biometric scanning equipment, and web check-in. This makes these systems perfectly suited for many IT companies that employ hybrid and remote staff.
Top Attendance Management Systems for IT Companies
1. Savvy HRMS
Savvy HRMS is a complete HR and attendance management platform designed specifically for IT companies. It enables correct time tracking, supports flexible work models, and automates HR workflows while ensuring compliance and scalability.
Key Features of Savvy HRMS Attendance Management System:
- Real-time attendance tracking.
- Mobile, web, biometric, and facial recognition attendance.
- Geo-fencing and geo-tagged check-ins.
- Custom shift and roster management.
- Late coming, early leaving, and overtime rules.
- Attendance and leave auto-synchronization.
- Automated payroll integration.
- Custom attendance policies by role or department.
- Advanced analytics and HR dashboards.
Pricing:
- Starting from ₹4,500/month for up to 50 employees.
- Additional per-employee charges apply.
Best for: Small, mid-sized, and large IT companies looking for an all-in-one HRMS
2. ZingHR
ZingHR offers a cloud-based attendance management solution with advanced analytics, perfect for IT companies managing large and distributed workforces.
Key Features of ZingHR Attendance Management System:
- Web and mobile attendance tracking.
- Geo-fencing and location-based check-ins.
- Biometric device integration.
- Shift and timesheet management.
- Leave and attendance integration.
- Compliance-ready reports.
- Employee self-service portal.
Pricing: Approx. ₹500 – ₹600 per employee per month.
Best for: Mid to large IT companies.
3. Kredily
Kredily provides a simple and cost-effective attendance management solution, especially suitable for startups and small IT teams.
Key Features of Kredily Attendance Management System:
- Web and mobile attendance marking.
- GPS and selfie attendance.
- Custom attendance and leave rules.
- Employee self-service dashboard.
- Basic payroll calculations.
- Attendance summaries and reports.
Pricing:
- Free plan available for a trial period.
- Paid plans starting from ₹1,200/month.
Best for: Startups and small IT companies looking for an affordable attendance management system.
4. Pocket HRMS
Pocket HRMS provides automated attendance management with smart insights, supporting IT companies with hybrid and shift-based work environments.
Key Features of Pocket HMRS Attendance Management System:
- Mobile, GPS, and biometric attendance.
- Shift and roster scheduling.
- Attendance regularization workflows.
- Real-time dashboards and reports.
- Payroll and statutory compliance integration.
- Employee self-service app.
- AI-powered HR assistance.
Pricing: Starting from ₹60 per employee per month.
Best for: Small to mid-sized IT companies looking for an automated attendance management system.
5. Zoho People
Zoho People offers a flexible attendance management system with strong customization capabilities, ideal for IT companies using digital HR ecosystems.
Key Features of Zoho People Attendance Management System:
- Web, mobile, and geo-based attendance.
- IP-based attendance restrictions.
- Facial recognition and kiosk mode.
- Shift scheduling and attendance regularization.
- Attendance analytics and reports.
- Payroll integration available.
- Custom workflows.
Pricing: ₹80 – ₹240 per user per month.
Best for: IT companies already using Zoho products.
6. Keka HR
Keka HR provides a modern attendance system with strong mobile features and smooth payroll integration for IT organizations.
Key Features of Keka HR Attendance Management System:
- GPS and selfie-based attendance.
- Biometric integration with your system.
- Flexible attendance policies as per the company.
- Shift and rotation scheduling.
- Overtime and leave synchronization.
- Approval workflows.
- Payroll automation.
Pricing: Starting from ₹9,999/month for up to 100 employees.
Best for: Mid-sized IT companies and startups.
7. Deel
Deel is a global HR and payroll platform that includes time and attendance tracking for international and remote IT teams.
Key Features of Deel Attendance Management System:
- Global time tracking.
- Attendance for remote employees and contractors.
- Multi-country compliance support.
- Leave and time-off tracking.
- Multi-currency payroll integration.
- Secure document management.
Pricing: Starts from more than ₹4,000 per employee per month (according to the region).
Best for: IT companies with global and remote teams.
Why IT Companies Need an Attendance Management System?
1. Workforce Flexibility
Information Technology (IT) organizations manage remote employees, hybrid teams, and shift-based employees every day. An attendance management system allows the ability to manage attendance across various locations, schedule formats, and time zones, giving companies consistency, visibility, and operational efficiency.
2. Accurate Payroll Processing
The automated attendance record system sends automated attendance records to payroll systems, taking away human error and making payroll calculations correct with no overtime errors, timely payments, and increasing employee confidence in the payroll system as it relates to compensation.
3. Compliance & Transparency
Attendance tracking systems allow organizations to comply with labor law regulations by allowing easy access to an organization’s timekeeping records. Also, attendance tracking systems promote transparency in employee and management’s understanding of time worked and policies that apply.
4. Increased Productivity Monitoring
IT Organizations track patterns of employee attendance to determine how productive employees are while at work. By identifying patterns, the organization can reduce absenteeism and improve productivity optimization by assigning workloads correctly and ensuring teams are effectively utilizing their office hours and working on initiatives across multiple projects and departments.
5. Real-Time Attendance Insight
Using real-time dashboards, management can see all employees’ availability instantly. This means that managers can make faster decisions when it comes to scheduling, resource allocation, and proactively managing issues such as delays, leaves, and staffing shortages.
6. Simplified Leave Management
By having a leave management system integrated into an organization’s attendance management system, employees can easily apply for and receive approval for their scheduled leave efficiently and without having to go through numerous phone calls or emails to ensure they have their leave scheduled. By having a simplified process for leave management, employees will have a smoother process, while HR departments will have access to the most precise leave account information without constant follow-ups.
7. Increased Data Security
Modern attendance systems employ secure cloud platforms and role-based access to protect sensitive employee information from unauthorized access. They offer dependable storage, backup, and compliance with data protection requirements.
8. Ability to Scale as IT Companies Grow
As IT Companies grow and develop, attendance systems will easily scale to meet the needs of their new hires, locations, and policies, enabling their continued growth without introducing additional administrative complexities.
How to Implement an Attendance Management System in IT Companies?
Step 1. Determine the Overall Workforce and Business Administrative Needs
This should consist of determining the overall size of the workforce, the type of work models in use, and the required operational requirements necessary to operate efficiently and effectively. Identify what obstacles exist in tracking attendance for low-traveler, hybrid, and shift-based employees to define what specific goals should be met for implementation.
To gain clarity on attendance in relation to reporting, compliance, and payroll, discussions should take place with human resources, finance, and the managers for the affected teams. By collecting information through this assessment, you will ensure that the attendance system operates smoothly and provides a means to effectively scale to meet the needs of your organization in the future.
Step 2. Clearly Define Attendance Policies
Make sure to establish clear and concise attendance policies regarding hours of work, shifts, overtime, types of leave, remote work, etc. Clear policies reduce confusion and allow employees to understand what is expected of them.
It is important to formally document attendance policies as well as to communicate them throughout your entire organization. Aligning your attendance policies with the company culture and compliance with labor law helps promote consistency, provide transparency, and facilitate a smoother adoption of the attendance management system across your organization.
Step 3. Evaluate and Select the Appropriate Attendance Management System
Evaluate attendance management software options based on factors such as automation, flexibility, scalability, and integration capabilities to determine which attendance management software meets your organization’s needs.
Ensure to evaluate a software vendor’s feature set, security standards, and level of support prior to making your final selection. Selecting the appropriate attendance management software reduces the likelihood of experiencing significant disturbances in the future as your organization continues to grow and develop.
Step 4. Integrate into Payroll and Human Resources
Integrate the Payroll and HR modules so that any attendance data sent directly to Payroll will not require manual intervention for salary calculations, leave calculations, or compliance reporting. Eliminating the need for manual intervention simplifies the process, increases accuracy and efficiency, and removes duplicate entries from the Payroll system.
Integration of data from Attendance and Payroll will create a single merged HR community, providing a more dependable method of operation.
Step 5. Set Up the Attendance System According to Position and Credential Type
Set attendance settings for each employee’s Department, Role, and Shift Type to ensure they correctly track flexible working hours, night shifts, and Project Work.
Create a clear process of Approval Rights and establish Access Rights, such as for Employees, Managers, Human Resource teams, and HR specialists. Having configured the Attendance system correctly, it provides an accurate representation of how the company really operates in practice.
Step 6. Employee and Manager Training
Structure training for employees to prepare them for correctly marking attendance, leave requests, and the Employee Self-Service feature.
Providing structured guidance builds employees’ confidence and encourages them to use the Attendance system consistently.
Step 7. Ongoing Monitoring, Reviewing, and Optimizing
Use regular attendance monitoring reports to identify patterns, absenteeism, and policy deficiencies. Regularly reviewing these reports allows managers to make informed business decisions and improve their overall employee planning processes.
Utilize the information obtained from monitoring attendance to update policies within your organisation, change system configurations, or optimise workflow processes. By continuously monitoring and reviewing attendance to make optimisations to your attendance management system, it will continue to adapt as both your business and workforce develop.
Why Savvy HRMS Is the Best Choice?
Savvy HRMS is a merged platform for attendance management, employee leave management, HR payroll management, and people analytics & more, specifically designed for IT companies in India. Savvy HRMS provides flexibility with regard to work schedule by allowing you to eliminate administrative burden & dependency on multiple applications & tools for your HR department.
The deep integration between the attendance system & payroll, leave systems, & analytics will help you eliminate manual HR processes, helping increase efficiency across your entire HR process. Savvy HRMS has scalable pricing models, advanced automation capabilities & customizable Policies enabling you to use it as your future-ready attendance management Tool.
Conclusion
Selecting the right attendance management system is important for IT companies aiming to improve productivity and payroll accuracy. While several tools offer basic attendance features, not all provide end-to-end HR automation.
Savvy HRMS stands out by combining intelligent attendance management with a complete HR ecosystem. For IT companies seeking scalability, compliance, and operational efficiency, Savvy HRMS is the perfect solution. Book your demo today and experience smarter employee management with Savvy HRMS.
