Glossary
New-Hire Reporting
New-Hire Reporting is the process of recording and maintaining the details of newly hired employees in an organization’s HR and payroll systems. It includes collecting employee information, verifying required documents, and completing statutory registrations to ensure accurate payroll processing and legal compliance.
Important Features of New-Hire Reporting
- Ensures a smooth and compliant employee onboarding process.
- Helps maintain accurate employee and payroll records.
- Facilitates timely registration for statutory benefits, where applicable.
- Reduces payroll errors and administrative delays.
- Supports compliance with labour laws and organizational policies.
Legal Considerations
There is no single law in India that mandates “new-hire reporting” as follows in some countries.
However, employers must complete applicable statutory registrations and maintain employee records under relevant laws, including:
- Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 (EPF): Registration of eligible employees for EPF.
- Employees’ State Insurance Act, 1948 (ESI): Registration of eligible employees under the ESI scheme.
- Income Tax Act, 1961: Collection of PAN and other required details for Tax Deducted at Source (TDS) compliance, where applicable.
