Ad Hoc

Definition and Meaning

Ad Hoc is an abbreviation that refers to specific, immediate needs as opposed to those that result from an ongoing or planned approach. In HR, it is frequently the case that these arrangements will be utilized to hire someone temporarily, pay them for a specific project, execute an emergency task, or grant approval beyond the normal HR procedures.

Important Features of HR

• Utilised to satisfy pressing and or temporary human resources needs.
• Typically used for the ad hoc employment of workers for short-term or project-based assignments.
• Used to provide ad hoc payment, incentive, and allowance functions within a payroll system.
• Enables more rapid HR responsiveness without having to worry about potential long-term commitments.
• Often retains control of these functions through HRMS workflow and special approvals.

Compliance with Legal Regulations 

While there is no established statutory compliance in relation to ad hoc, therefore: 

• Ad Hoc Employment will still be required to meet statutory labour laws, tax requirements, and other statutory deductions associated with the employment.
• It requires that the terms of Employment be documented to prevent the potential for misclassification or dispute.
• Ad hoc payroll should follow income tax and statutory contributions (e.g., PF, ESI, as applicable).

Recommended HR Policies and Procedures should be established to clarify and document all ad hoc arrangements.