With the acceleration in our working lives. The shift towards automation & employee empowerment is ever more urgent in employee self service hrms. It is a revolutionary concept for businesses, with digital transformation rampantly increasing. 

Let’s take a deeper look at this & how it automates traditional HR.

What is Employee Self-Service HRMS?

Employee Self-Service HRMS (ESS HRMS) gives employees access to HR related functions. Employees typically access their information, payroll information, leave management, attendance, etc. 

Rather than relying on human resources personnel for simple queries or paperwork requests. Employees can log into the HRMS portal directly. And determine what they need, any time, anywhere.

Why is it beneficial?

First, it puts the employee in control. Most importantly, it encourages a culture of transparency, accountability, and trust.

Time-saving

Employees can update their profile, apply for leave, or download their payslip immediately.

Less workload

The HR department can do more strategic work and less administrative work by getting the frequently requested information from the employees.

More accurate

As the employee is inputting his or her own data, the chances of inaccuracies decrease.

Access to real-time information

Employees do not have to wait for an email from HR or spend time trying to get responses to actions.

It is clear this process is a no-lose offer for all parties.

Key Features

The system covers a broad range of features that encompass almost every action. An HR function could require. Generally speaking, it will include:

1. Profile Management in Employee Self Service HRMS

Employees can easily edit or update personal, contact, or emergency contact info.

2. Leave and Attendance Management

There is no longer any reliance on manual leave recording.

3. Payroll and Salary Information

Employees have easy access to their salary slips, payroll deductions & tax information. And other related information.

4. Document Management

Employees can retrieve offer letters, experience certificates, HR policies, and other important documentation.

Request Approvals.

Leave, travel, or reimbursables from within the HRMS.

How Does It Improve HR Functions?

By empowering employees, this process reduces HR professionals’ repetitive work. 

• Strategic Planning

• Talent Management

• Performance Evaluations

• Development and Training

Instead of spending time answering simple questions or providing salary slips to employees. The HR team is able to contribute to bigger organisational goals.

Employee Self Service HRMS :Benefits for Organisations

This not only brings benefits to the employees. But the organisation can benefit from implementing this process. In the following ways:

• Cost Savings

HR can be less of a cost because fewer people are required to process administrative work. Work now gets accomplished in considerably less time.

• Compliance

It has built-in systems to help organisations follow their own policies. This can help diminish risks.

• Data Centralisation

All data is kept in one place, and everything is still easily accessible by employees and HR managers.

• Scalability

The system will continue to grow with the organisation. And even with an increase in full-time employees.

• Potential Challenges

With all the advantages of a People & Culture software, there may still be some challenges.

• Resistance to Change

Some employees may feel attached to their current processes.

• Data Privacy

              Having secure access or encryption to relevant employee data can be incredibly valuable.

That said, with appropriate onboarding and training over time. These challenges can be managed.

Conclusion 

In conclusion, implementing A self-service Employee HRMS cannot be avoided. Making a self-service method available to your employees increases productivity. And efficiency in many ways. The bigger benefit is – freeing up HR time to be ‘HR,’ in other words. Talent development, improving culture, and encouraging business growth.

If your organisation has not considered implementing a quality self-service Employee HRMS. Now is a good time to embed it into your systems.

FAQs

Q1. What is an Employee Self-Service HRMS?

It is an online resource for Employees to manage various HR related tasks on their own. 

Q2. Who benefits from this process?

Both the employee & HR benefit from the functionality of an Employee Self-Service HRMS. The employee has access and empowerment.

Q3. Is it safe and secure?

Yes. Most employee self-service HRMS platforms utilize high levels of encryption. 

Q4. Are they platforms for small companies?

Yes. Most of the platforms are affordable and scalable for organizations of all sizes.

Q5. If I implement, does it mean I must get rid of HR staff?

No, it certainly makes HR staff more productive – the human resources generalist can

To recruit effectively, you need to know and understand the process of the Recruitment Cycle. This structured process intentionally doesn’t just help fill open roles; it increases productivity, increases retention, and increases overall performance of the organisation.

In this blog, we will help you define the Recruitment Cycle and take you through its essential elements, recent developments, and the important HR principles you should appreciate. We will briefly discuss HR technology, candidate experience, and ethical hiring practices so this post can be considered a comprehensive guide.

What is the Recruitment Cycle?

The Recruitment Cycle is a step-by-step process that HR professionals employ to attract, assess, and hire the appropriate candidate for a job. And while this sounds simple, it is a sequence of well-defined steps that requires careful planning to ensure the recruitment process is efficient and effective.

The Recruitment Cycle key steps

1. Hiring Needs Identification

The first step toward the hiring exercise is recognizing the need for a hire. This could emanate from the exit of an employee, expansion-related reasons, or an existing gap that needs filling in skill sets. At this design phase, the human resource department will come together with the other departments to agree upon the respective roles and expectations.

2. Job Description

The best JD will describe the duties, expectations, job qualifications, and job benefits. Such a precise job description will attract candidates aligned with the organization and sift out those who would not be able to measure up to the organization’s job expectations.

3. Sourcing Candidates

Posting jobs online, the use of social media platforms, or even internal referrals are fostered under this act. Of course, there shall always remain some sort of tug-of-war with the organization needing to find talent and the talent acquisition team providing a diverse source. From a talent acquisition perspective, the team should focus on a lot of diversity, but also keep an adequate pipeline of talent.

4. Screening/Shortlisting

Once applications start pouring in, it is then the HR that does the screening and shortlists the candidates considered most qualified. This stands from the application down to the first-round interview and even further, depending on technical or managerial hiring. This step can include resume screening, phone interviews, or even utilising an ATS for selection.

5. Interview Process

Interviews should be held in multiple rounds, technically, formally, and by potential management. This sets the stage to identify hard, as well as soft, skills. 

6. Final Selection and Offer

After the interviews, HR had duly selected the best candidate and made an offer of appointment. At this point, salary considerations would have usually taken place, with employee benefits and a confirmed starting date being set down. 

7. Onboarding in the recruitment cycle 

The last stage: onboarding, which again is very important. Yet, compared to any of the other stages, onboarding is more important. For the employee to be effective, they must feel welcomed, engaged, and useful. The better on-boarded the employee, the more likely the new employee will feel accepted. As a productive member of the organization.

The Effect of Technology on the Hiring Process

Every step in the recruiting process is managed using today’s digital tools. From the start of the process until after they are hired.

Let computers complete regular work that takes time to do. Using HR analytics allows you to identify details such as the cost of making a hire and how long it takes to do so. Video interviews, chatbots, and AI resume screeners are normal in HR now. Using them can simplify your organization’s recruitment process.

Candidate Experience in recruitment cycle 

How recruitment candidates feel throughout the process. Holding interviews at the wrong time and in an unorganized way will create negative feedback from candidates.

On the positive side, a process that runs smoothly, includes regular updates, and treats everyone with respect. It has a positive effect on your employer brand and helps you draw in talented applicants over time.

Problems Relating to Legal Concerns in the recruitment cycle 

When HR makes decisions about hiring, they have to ensure they are following EEO rules. Still, sometimes this does not legally result in action.

It is important for HR to still pay attention to equality while also ensuring candidate data privacy is protected. Making choices using clear and equal principles for all candidates. Because of this, HR needs to stay informed about new changes in HR compliance laws. Keep all the details of your recruitment process properly documented.

Conclusion

It is clear from the above that there is more to the Recruitment Cycle than filling open positions. Single Projects help achieve the big goals of the business over time. As a result, today’s HR teams need the latest HR tools, compliance, and top-quality candidate experience more than ever.

Moving ahead, organisations that use innovation and keep people at the center will be able to recruit skilled employees and create solid teams. Therefore, start optimizing your Recruitment Cycle as soon as possible and see the most from it in your organization.

FAQs

Q1. What is the Recruitment Cycle in HR? 

The Recruitment Cycle is a process. That is of hiring a candidate. From the identification of need to offering and onboarding.

Q2. How long does the Recruitment Cycle generally take? 

It will vary depending on the role and organisation, but it generally takes between 3 to 6 weeks. 

Q3. Why is candidate experience significant in recruitment? 

It can impact your organisation’s reputation as well as your future hiring success. If the candidate experience is good, it will create a pipeline of candidates who will be able to fill your role. 

Q4. What is an Applicant Tracking System (ATS)? 

An ATS is software that assists teams. In managing and organising resumes. Applications and candidate progress. 

Q5. What legal requirements should HR be aware of in recruitment? 

HR management software must abide by equal employment opportunities, be aware of data and privacy issues, and never discriminate against a candidate at any stage.

In the HR and payroll context, many terms can confuse employees. One such term is the “Arrear Means”. Preventing the term “arrear” from confusing you would be important. So that you can manage your salary, deductions, and financial expectations.

This blog aims to simplify the terms associated with Arrear Means. Explain how it works in HR and payroll processes, and establish why it is important. In maintaining financial records.

Arrear Means Explained

Simply speaking, an Arrear Means a payment that is owed to someone but has not yet been paid. It also includes delayed payments of salaries, bonuses, or anything. That was payable in the previous period but has now become payable. 

Suppose you give a salary hike that is from January, and you inform the employee in March. Then the payment concerning extra pay for January & February will be treated as arrears. 

Calculations regarding arrears are done by HR departments and payroll teams. They make sure that all delayed payments are released properly.

Why Arrears Occur

There can be many causes relating to getting arrears added to one’s paycheck.

• Retroactive salary revisions or increments
• Errors in previous payments to be rectified
• Non-approval of allowances or bonuses
• Changes in the employee’s status or job assignment

Thus, an arrear means far beyond the simple “back pay.” It is a mechanism of payroll adjustment and fair compensation. 

Types of Arrears in HR

1. Salary Arrears

These are given the most weight since they are the most common scenario for recourse. From a certain date back. For example, if you got a raise effective April but received it in June. 

2. Pension Arrears

Those dues fall under pension reforms or corrections. That has been applied late to the retirees. It, too, comes under employee compensation management.

3. Allowance Arrears

If any employee benefits, such as housing, travel, maintenance, or reimbursement. Are revised from a backdate, then the arrears are paid for in the extra amount.

4. Bonus Arrears

Sometimes, companies announce bonus payments after the close of the financial year. If this bonus relates to a period before the latest adjustments to salary have been made. It is treated as arrears.

Arrear means: How HR and Payroll Processes Them

To ensure an accurate calculation of arrears, the payroll department utilizes software tools: 

• Consider actual amounts for the relevant dates 
• Deduct the taxes and PF applicable on arrears 
• Keep records for any future audits or compliance needs 

Including periods and expected adjustments.

Is Arrears Taxable?

Yes, they are taxable. Since arrears mean past-due income, it is taxable in the year of receipt. Nevertheless, there is some relief provided. Under Section 89(1). The Income Tax Act intends to reduce any excessive tax liability when backpay is received. 

It would be worth HR assisting employees to claim such relief, and in any event, to ensure that Form 10E is filed.

How to Check Arrear Payments in Your Payslip and arrear means

Most modern payslips have an arrears section that will display information such as:

• Amount credited as arrears
• Period to which it belongs
• Deductions applicable
• Net payout

Still unsure? You can always ask your HR manager or payroll officer to clear things up.

Best Practices for HR Regarding arrear means

• Keep salary structures updated in payroll software
• Communicate clearly to employees any delays in payments
• Audit the monthly payroll to avoid any repeated errors
• Maintain transparent records for compliance

Not only do these put companies in a position to ensure accuracy. 

Impact of Arrears on Employee Morale and Retention and arrear means

It stands for the value the company placed on being precise and being fair.

Late payment creates a window for disenchantment and mistrust. Especially when there is no communication. Lack of communication about the basis of payment delays to the employees. It may make them feel as if they are being undervalued.

HR should ensure transparency. In the long run, good management of arrears can drive employee retention. As well as employer branding. 

Conclusion

Since understanding the meaning of arrear is not only useful but necessary, it is requisite that one understands it. Today, in the environment when everything is ever so fast, so much can be a payroll correction. It can be an adjustment on arrears for bonus payment, salary revision, and so forth. Hence, when arrears are understood, it simply helps the employee to plan better. Aids the HR in administering compensation.

Knowing the ins and outs of arrears would help avoid unnecessary confusion. And consequent disputes concerning timely payments from both. The employees’ and the employer’s standpoint. After all, clarity and openness are the shared values of any thriving working environment. And that begins with clear communication on terminology like Arrear Means.

FAQs 

Q1. Is receiving arrears a good thing?

 Yes, it normally means you’re getting paid defendant money for which you were entitled earlier. 

Q2. Can arrears be paid in instalments?

 Depending on company policy and sum, arrears can be distributed over a few months by the HR department.

Q3. How do arrears appear in the salary slips?

 Double check. The payslip generally has a clear demarcation. Where the Arrear Means are listed. 

Q4. How can one claim tax relief on arrears?

 You have to file Form-10E for the provision of Section 89(1) I.T. Act.

Q5. If I don’t receive my arrears?

You should take your paperwork and present it to the organization. Against its HR or payroll teams for an update

Well, beginning a new job is both! Exhilarating and super-uncertain. That’s where the Work Probation Period comes into play. An important process in the employment journey, the probation period provides both the employee and employer with a chance to assess whether or not it works for them. 

This guide provides an accessible, comprehensive, and clear understanding. About what probation is, how it works & what to expect in probation. It also shows human resources (HR) professionals what to focus on when the probation period is in place.

What is a Work Probation Period?

The Work Probation Period is a temporary period of time set by employers. To assess new employees’ performance, competencies, and cultural fit. After commencing employment. This time frame could last anywhere between 3 and 6 months. However, based on employer policy and job role, it may be shorter or longer.

Therefore, any entitlements (i.e, bonuses or your ability to take long-term leave, sabbatical) will not apply.

What Is a Work Probation Period For Companies?

  Aspects of Work Probation Period practice have significant importance in modern HR practice:

Performance Assessment

 Companies are allowed time to see how well the employee completes tasks & meets deadlines.

Training & Onboarding

Employers have the opportunity to conduct intensive training & onboarding with HR experts. With no commitment beyond the probation period.

Legal and Financial Flexibility

 Employers are not locked into a contract and are able to terminate. 

What occurs in the Probation period?

First, the employee will normally ( if this is not already done) be oriented with training regarding their role and the organisation. This is then followed up through ongoing assessment of performance. 

What can be expected?

• Regular feedback consults
• Ongoing KPI monitoring
• Performance reviews on-time
• At mid and full-term probation review

At the conclusion of the Work Probation Period. The employee receives either a confirmation letter, an extension, or termination in consultation with the employer.

Important Human Resource Related Activities During Probation

During probation, HR has an important role regarding expectations and fairness. 

• Onboarding, documentation
• Probation goal and KPI development
• Regular feedback
• Maintenance of the probation evaluation report
• Working with team leads/ managers

These activities help the employee but also motivate retention and overall satisfaction.

Rights and Responsibilities During the Probation Process

Rights:

• Clarification of the job duties and responsibilities
• Fair and impartial assessments of performance
• Feedback and support 

Responsibilities:

• Meeting agreed performance standards
• Professionalism and discipline

How to Achieve Success in the Work Probation Period

To leave a lasting impression on all stakeholders, the employee should:

• Be on time, be responsible & professional
• Communicate directly with managers
• Be enthusiastic to learn
• Be proactive and learn from constructive feedback
• Be a consistent provider of results

From an HR perspective, clear, structured communication with support will help employees achieve success.

Extension or Termination: What if the probation does not go as planned?

There are times when the Work Probation Period does not lead to immediate confirmation. In these cases:

You could be terminated regardless of support and instruction. You do not meet performance expectations or the standard of conduct.

Either way, HR professionals should document all decisions made. And provide written communications to give clarity to the employee. 

Consider the legal aspects of the work probation period

HR oversees the internal part of the probation, but it is also important to comply with labour laws. For example:

Even if a probation period has ended. An employer still needs to be aware of local laws. That stipulates the level of notice required to terminate someone from the role.

Benefits, such as gratuity or insurance, will not take effect. Until after the probation period has ended and the individual has confirmed their role.

Legal guidance provides protection to both parties. And ensures that both parties are acting ethically.

Conclusion

A Work Probation Period is clearly an important part of life. For an employee, it is an opportunity to demonstrate their abilities and possibly secure ongoing work. For an employer, it is essentially a dress rehearsal. A useful way to address hiring mismatches. 

Everybody wins if the participants can understand its design, benefits, and expectations. The human resources professionals should take a leading role. In facilitating the Work Probation Process so it may go ahead in a fair, smooth & productive way. 

FAQ’s

Q1: How long is the typical Work Probation Period? 

The length depends on the policies of the specific company. 

Q2: Can you get fired during the Work Probation Period? 

Yes, you can get fired during the Work Probation Period for failing to meet expectations. Or violating the rules of the workplace. 

Q3: Does a probationary employee get benefits? 

Some benefits may be limited when an employee is on a probationary period. This differs from company to company, so be sure to investigate your specific situation. 

Q4: Is the probation period paid? 

Yes, a probationary employee is required to receive the salary agreed upon. 

Q5: Can probation be extended? 

Yes! It can be extended. Between the employer and the employee, and handled by hr software.