Are you finding it difficult to organize complicated health-care shifts, sudden employee absences, and compliance-based payroll processing?
In business, every moment matters when it comes to patient care. Inconsistent reporting of employee attendance can create a great deal of confusion in the way businesses operate.
In many situations, health-care organizations provide service 24 hours each day and have various types of work schedules that can be moved around based on a variety of factors.
When an employer uses either manual methods of tracking employee attendance or some type of general tool, there are many opportunities for mistakes to be made with their payroll, and their employees will frequently feel burned out.
This is the reason why employers can no longer afford not to invest in quality attendance management software designed specifically for the health-care industry in order to ensure that both payroll accuracy, because of errors with tracking, as well as reducing the risk of an employee being ‘burned out’. Let’s start with what attendance management software actually is.
What Is Attendance Management Software?
Attendance Management Software is a digital system for monitoring employees’ attendance and is used to automate tracking information to replace manual processes such as paper-based records, spreadsheets, and different tracking systems.
For Healthcare Organisations using Attendance Management Software, they can easily coordinate multiple processes through integration with Leave Management Software, Payroll Software, and all other HRMS Platforms required for compliance with employment regulations, Payroll Processes, and workforce productivity analytics for hospitals, clinics, and diagnostic labs.
Best Attendance Management Software for the Healthcare Industry
Below is an organized list of the best attendance management software solutions suitable for healthcare organizations.
1. Savvy HRMS
The Savvy HRMS offers a complete solution for all areas of Human Resources Management Systems within the Indian healthcare industry. Savvy HRMS takes the best shown above as well as offering all the features needed by the healthcare industry, including attendance software, an advanced scheduling and shift and leave management system, payroll software, and removes payroll errors, ensures compliance with laws, and supports hospitals and clinics providing the best possible service for their clients, patients, or customers.
Why choose Savvy HRMS?
- Smart Scheduling and Roster Management: Savvy HRMS can automatically schedule rotating shifts, on-call, and emergency shifts.
- Attendance Tracking in Real-Time: The ability to access employees in real time through Biometric, web-based, or mobile.
- Healthcare Compliance: Savvy HRMS has been designed and developed with compliance to the Indian Labour Laws, the Indian Overtime Law, and the Government’s Statutory Requirement of Healthcare Workers.
- Leave Management: Automated leave accruals and balance generators, and leave approvals are automated through both HR systems and applications.
- Payroll Software: All attendance data is entered into the payroll system, eliminating rework errors.
- Role-Based Access Control: Protecting sensitive data from unauthorized access by staff and employees only.
- Customisable HR Workflow: System edited to adapt to local policy, department structures, or different business functions of the hospitals.
- Analytics and Reporting: Monitor absenteeism, overtime cost, and use of workforce within a specific time frame.
- Mobile-Friendly HRM: Employees and managers can view leaves, salaries, and attendance at any time.
Pricing: Starting from ₹50 – ₹80 per employee/month (custom pricing based on modules).
Ideal For: Hospitals, multi-specialty clinics, nursing homes, diagnostic centers, and healthcare chains in India.
2. ZingHR
ZingHR provides a cloud-based attendance and HR solution that includes AI-generated insights to allow large organisations and those in the health industry to manage the complex aspects of workforce management with efficiency.
Benefits of using ZingHR
- Biometric & Mobile Attendance Support: You can use biometric devices and track attendance through mobile from anywhere within your organisation.
- Automation for Shift Scheduling: Automated scheduling for rotating, on-call, emergency, and night shifts with little manual intervention required.
- Payroll Support: Through a full integration with payroll software, you are compliant with statutory reporting and pay calculations.
- Self-Service Portal for Employees: Healthcare employees are able to access attendance, request leave, and see their work schedules directly without going through a manager.
- Data-Driven Insights for HR Analytics: The data provided allows an employer to analyse absenteeism, overtime, and the use of the workforce effectively.
- Scalable HRMS: Change as your organisation grows, your HRMS system will grow with you, easily accommodating an increased workforce.
Pricing: Starting from ₹100 – ₹150 per employee/month.
Ideal For: Large hospitals and healthcare groups with complex HR and compliance requirements.
3. greytHR
greytHR is a popular HRMS with a proven record of providing absence management and wages systems for Indian organisations. Healthcare facilities use greytHR because of its advantages.
Reasons Why You Should Use greytHR
- Statutory Compliance Management: Statutory Compliance in respect of PF, ESI, PT & all other Indian employment laws are included in-built into greytHR.
- Automation of Attendance: greytHR provides full automation to record everyday attendance, accumulate leave, and confirm absence requests from Managers and the Head of Department.
- Error-Free Payroll: Direct link between attendance and payroll. As a result, every employee receives their salary accurately.
- Self-Service for Employees: Every employee has access to their own payslip, attendance record, and leave balance.
- Affordable HR Software: Affordable pricing model makes greytHR affordable for many healthcare providers on tight budgets.
- Easy to Implement: Implementation is fast and does not require a lot of training to use.
Pricing: Starting from ₹40 – ₹60 per employee/month.
Ideal For: Small to mid-sized hospitals, clinics, and diagnostic centers.
4. Zoho People
With its powerful attendance and leave management features, Zoho People is a flexible, cloud-based platform for managing human resources that is appropriate for healthcare industries experiencing rapid growth.
What are the key benefits of using Zoho People?
- Cloud-Based Attendance Tracking: Provides real-time tracking of employee attendance throughout many sites and departments.
- Custom Shift Rules: Allows the definition of healthcare-specific shift and overtime rules.
- Sync with Zoho Payroll: Provides a smooth link between your attendance data and your payroll data.
- Mobile Application Access: Allows health care professionals to register their attendance and request leave through their mobile devices.
- Scalable HRMS: The ability for your HRMS to expand as your clinics or hospital chains grow.
- Workflow Automation: Ability to create automatic HR processes using configurable workflows.
Pricing: Starting from ₹60 – ₹120 per employee/month.
Ideal For: Clinics and healthcare startups already using the Zoho ecosystem.
5. Sage HR
Sage HR offers an easy-to-use attendance and leave management solution with a user-friendly design for healthcare teams.
Why Use Sage HR?
- Simplified Attendance Tracking: Makes recording employee attendance much less complicated than it currently is.
- Automatic Leave Management: Keeping track of employee leave requests, approvals, and statuses will save your business time and money.
- Clear Shift Scheduling Tools: An easy-to-use scheduling tool that allows managers to schedule staff in uniformity and clarity.
- Access Anytime, Anywhere: You can log into your account from any device with internet access, no matter where you are.
- Easy to Use: It will take less time for everyone to learn how to use Sage HR than other HR systems.
- Basic Reporting For HR: Sage HR provides the basic reporting functionalities necessary for HR and Employee leave reporting.
Pricing: Starting from ₹450 – ₹500 per employee/month.
Ideal For: Small private hospitals and specialty healthcare clinics.
6. BambooHR
BambooHR is an internationally known human resources management software (HRMS), which highlights the employee experience, core HR functions, and tracks attendance, all within modern healthcare organizations.
Here are some reasons why you should consider BambooHR
- Centralized Employee Records: Has a single source of truth regarding all employee data.
- Time-off and Attendance Tracking: Tracks hours worked and time off taken in a clear and transparent manner.
- Reporting HR Tools: Provides valuable data and information to create reports about workforce metrics and attendance trends.
- User Interface is Easy to Use: The clean interface increases healthcare employees’ use and adoption.
- Payroll Integration: Able to integrate with third-party payroll applications without difficulty.
- Employee Focused: Enhances employee engagement by allowing employees access their information and providing them with the tools to be engaged.
Pricing: Starting from ₹500- ₹700 per employee/month.
Ideal For: International healthcare organizations and premium hospital industries.
How Do Healthcare Shift Dynamics Work?
Staffing for health care is very different than staffing for other industries. It is continuous and has an unpredictable nature. Also, due to the nature of health care staffing, there is a much greater sensitivity to having enough people to staff for patient care.
The Attendance Management Software planned for use in the health care industry can provide the flexibility necessary to operate, but it must also not conflict with either payroll or compliance accuracy.
Common Shift Types for the Healthcare Industry
1. Day Shifts
Day shifts are generally the regular hours of operation of the healthcare industry and allow for the operation of the outpatient service departments, laboratories, and support of administrative functions.
Day Shifts also allow patient appointments to be scheduled and, therefore, allow for the scheduling of scheduled diagnostic procedures, the creation of patient medical records, and the coordination of care between various departments during the hours of operation.
2. Night Shifts
Night shifts are important for providing continuous patient care to patients who are in emergency departments, ICUs, and inpatient hospitals.
The availability of skilled staff for the night shift in order to manage essential care patients presenting as emergencies and for the overnight monitoring of patients is important.
3. Rotational Shift
Rotational shifts allow health care workers to alternate between day, evening, and night shifts on a scheduled basis.
This helps with the equitable distribution of workload and will help to reduce burnout of healthcare workers. It also allows for equitable distribution of staffing between all three shifts.
4. Split Shifts
Split shifts separate work schedules into several sections, as is frequently seen in outpatient clinics and diagnostic facilities.
In addition to allowing healthcare organizations to maximize staff productivity during peak periods of patient volume, split shifts also give organizations a tool to cover peak patient volume times.
5. On-Call Shifts
On-call shifts require physicians and specialists to be available for immediate response to urgent situations.
Such shifts also allow for an immediate response in the case of an emergency, a surgery that requires urgent attention, or important patient care that cannot wait.
Why Attendance Management Software Is Important for the Healthcare Industry?
1. Guarantees Payroll Accuracy
Payroll software provides a means by which payroll processes can be completed accurately. By integrating attendance data directly with payroll, many of the errors caused by people entering payroll information are eliminated. Therefore, payroll calculations can be processed in a timely and accurate manner.
2. Optimizes Complex Shift Schedules
Using a refined attendance system allows organizations to optimize complex schedules, such as rotational shifts, night shifts, and emergency shift coverage, and reduce complications, including administrative delays and scheduling conflicts.
3. Cuts Compliance Risks
An automated compliance feature provides HR professionals at healthcare facilities with a consistent way to comply with labor laws (which govern things like employee pay), overtime regulations (which control the number of hours worked), and audit responsibilities.
4. Increases Employee Productivity
Accurate tracking of employee attendance can help reduce absenteeism, protect against time theft and other fraudulent activities related to overtime, and help staff departments properly.
5. Increases Employee Trust
An open leave management system enables healthcare workers to see when they have collected vacation days and how many sick days they have available.
6. Promotes Real Time Availability
An attendance management system will allow managers to see employee availability in real time, as well as their attendance history, including when they arrived and when they left work, to help cover shifts across all units of the hospital.
7. Informed Decisions
Analytics very often provide tools for organizations to look toward the future and forecast future staffing needs (based on the growing cost of labor), manage costs, and build future workforce plans.
8. Positively Affects the Quality of Service
Employing sufficient staff at the appropriate time will increase patient safety, quality of care, and continuity of service.
How to Choose an Attendance Management Software?
Step 1: Identify Your Healthcare-Specific Needs
Identify each organisation’s particular healthcare needs, the complexity of shift patterns, emergency staffing, compliance duties, and workforce staffing levels.
Step 2: Look for HRMS Integration
Attendance software should integrate with all other HRMS, leave, and payroll software to provide the best possible experience for the organisation.
Step 3: Identify HRMS Compliance Features
Ensure the HRMS system supports Indian labour laws, overtime calculations, and statutory obligations to avoid compliance and penalty issues.
Step 4: Confirm Ease of Use
You should look for attendance management software with a user-friendly interface that does not require extensive training and is also available on a mobile device.
Step 5: Scalability and Customisation
You need an attendance management system that can grow with your organisation and can be easily customised to meet healthcare policies and procedures.
Step 6: Data Security
Choose an attendance management system with complete data security to protect sensitive employee information, as well as sensitive information regarding the healthcare employees.
Step 7: Availability of Vendor Support and Demos
When choosing a vendor, make sure they provide good vendor support, a smooth onboarding experience, and live demos so you are fully comfortable with your investment.
Why Savvy HRMS Is the Best Choice?
Savvy HRMS delivers specialised attendance tracking and employee management software tailored specifically to meet the unique challenges requiring management of attendance in the healthcare sector within Indian organisations. By developing flexible features designed for the workflow of hospitals as opposed to developing One-size-fits-all HR processes, Savvy HRMS has developed a very effective solution.
By merging attendance tracking, leave management software, payroll processing software, and core HR application functionality, Savvy HRMS helps eliminate manual and data-entry errors that occur throughout an organisation, and has increased payroll cycles to be completed more quickly, and maintain compliance.
Most importantly, Savvy HRMS is designed specifically to meet the operational needs of any healthcare organisation, from those with 50 employees or 5000, allowing for operational efficiencies while preserving quality of care.
Conclusion
The efficiency, compliance, and patient outcomes of the healthcare industry are influenced by the selection of an attendance management system. While many types of HR software products are available, not all of them are suitable for the many different types and complexities of shifts and regulations associated with the healthcare industry.
Savvy HRMS is a company that offers a unique solution to the complexities of staffing and regulation. They provide healthcare-specific functionality; offer easy access to other HRMS vendors; and support HRMS providers who are focused on compliance within India. If you want to see how easy HR can improve your employee management, then schedule a proof of easy HR today!
