Confirmation Letter

Meaning & Definition

A confirmation letter is given from an employer to their employee once they reach the end of their probationary period, successfully establishing them as a continuing employee. It provides the employee with confirmation of employment, the date the employee will begin work permanently and any changes or additions to pay, duty and terms of employment (if any).

Significance of Confirmation Letter

• Presents an employee’s status in writing, creating confidence in the employee & stability in their job.
• Functions as an official record of HR & payroll information
• Provides updates to employees regarding their benefits, leave eligibility & applicability of company policies.
• Promotes transparency & trust between employees & employers.

Governance & Policy Alignment

Currently, this term does not have any specific statutory definitions or references. 

However, Confirmation Letters are subject to: 

• Employment contracts and appointment letters. 
• The probationary and performance review policy.
• Internal approval and documentation processes. 

Timely issuance of confirmation letters will help to maintain accurate human resources records and allow HR to remain compliant and ready for audit.