Candidate Management
Meaning & Definition
The Candidate Management consists of tracking, managing, and engaging all applicants throughout their recruiting period to ensure that applicants remain informed about their application status, receive ongoing communication from HR on their application status, and finally, through an HRMS. Candidate Management also includes processes related to managing and storing the information about candidates’ applications, scheduling interviews, and maintaining a candidate database.
Important aspects of Candidate Management
- Establishes a clear and consistent process for attracting and recruiting talent.
- Enhances the candidate’s experience by communicating updates quickly.
- Enables recruiters to better monitor candidates’ activities and reduce the time it takes to make a hire.
- Develops and maintains an ongoing source of talent for future hiring needs.
- Improves recruiter productivity by implementing automated processes and centralized data.
Legal & Regulatory Considerations
Requirements set out in Section 3(1) of the Digital Personal Data Protection Act, 2023 (DPDP) outlines that consent needs to be obtained from candidates before any personal data is collected or used for hiring purposes.
Sections 11 and 19 of the Information Technology Act, 2000 require that digital records of candidates must be securely stored and managed.
As part of the process of evaluating candidates, the provisions of equal opportunities and fair hiring as required by Indian labour law will also apply during the candidate assessment process.
