Attendance Regularization
Definition and Meaning:
HR creates an attendance regularization procedure so that employees can correct or justify attendance discrepancies, including but not limited to incomplete punches, incorrect time entry, arriving early/leaving early, or being assigned to an incorrect shift. Through this process, the HR team will have complete and accurate records of all employees’ timekeeping issues. This way, Payroll can be processed seamlessly, and employees will be paid fairly according to their attendance records.
Top HR Highlights
- Allows for correction of missed clock-in/clock-out entries.
- Eliminates payroll deduction or loss for employees due to system or biometric malfunction/issue.
- Assures an accurate and timely payroll process and leave management.
- Creates transparency surrounding employee attendance.
- Typically managed through attendance software and HRMS.
Legal Compliance
The process of making attendance records regular must adhere to the relevant policies set out by the organisation, as well as the applicable Labour Laws that exist in India. Some examples of applicable Labour Laws include:
- Payment of Wages Act 1936 (connects salary deductions to your attendance)
- Shops and Establishment Act (requirements for hours worked and norms around attendance)
It is recommended that all organisations implement proper approval workflows and also maintain an audit trail for all attendance applications in order to maintain legal compliance.
