Absence Management Policy

Meaning & Definition

An absence management policy in an organization is an HR policy that provides guidance around how an employee’s absence will be organised, documented, and authorized as well as managed. The absence management policy should enhance all attendance and leave management systems, thus providing the capability to validate the member’s availability, manage their leave requests, and manage the member’s unplanned absence from work. The absence management policy will ensure a consistent, fair, and transparent process with minimal impact on an organization’s business operations.

Importance:

• Provides a structured system for attendance and leave management.
• Improved attendance management can help to reduce unexpected absenteeism and help to create a more productive and disciplined work environment.
• Greater consistency and fairness in the treatment of absences by management, which supports timely and accurate payroll for employees.
• Improved productivity and business continuity as a result of improved workforce planning.

Legal Considerations:

The following outline indicates how your absence management policies will align with: 

• Shops and Establishments Act, 1948 (for attendance and leave entitlement requirements set forth by individual States). 
• Factories Act 1948, as applicable.
• Maternity Benefit Act, 1961.
• Organisational attendance and absence management policy.
• Internal company policies do not replace statutory leave entitlements.

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