Applicant Tracking System

Definition and Meaning:

An HR Team uses an  Applicant Tracking System (ATS) to manage all aspects of the hiring process from when they post a job until they hire someone. ATS provides HR teams with an easy way to keep track of applicants, review their resumes, set up interviews and maintain a database of candidate information that allows for quicker and better hiring processes.

HR Highlights

• Centralisation of all job applications/ applicant data
• Automation of resume screening & candidate shortlisting
• Reduction of time to hire & increased recruitment efficiency
• Collaboration between HR & the Hiring Manager
• Integration into the HRMS & Recruitment Software

Legal Compliance

The Indian government does not have a specific statutory law regarding the use of Applicant Tracking Systems within its boundaries; however, companies that use them must follow these rules to remain compliant:

• Organizations will handle Applicant data securely based on their organizations Internal Data Privacy Policy.
• Organizations will employ recruitment practices that are fair and non-discriminatory.
• Organizations will follow all agreements, contracts, and company-based HR Policies.

An ATS platform should comply with Organisational Access Controls as well as Recommended Practices for Data Retention.