With the COVID pandemic in effect for the last two years, the scenario of business operations has changed drastically across the globe. Earlier it was said that the future of work is going to be remote. Meaning the majority of the people who work from offices will start working from anywhere and won’t be location dependent to get their job done.
With Covid, this future has become a reality a little too early and businesses across the world are adapting to operational practices that help them better coordinate their everyday tasks with the same efficiency and productivity as working from an office environment.
One of the biggest challenges for any organization is to effectively run the business operations seamlessly when their employees are working remotely from multiple locations. Companies have to manage them and conduct critical business functions related to human resource management so that the company’s productivity is consistently maintained and they achieve their goals on time.
One of the key aspects of human resource management of any organization is managing the payroll of their employees on time by consistently monitoring critical aspects and parameters even though the team is working remotely.
Let’s explore some of the methods that companies can adopt to conduct accurate and error-free payroll management on time and as per the set corporate guidelines.
Top 5 Strategies to Facilitate Better Remote Payroll Management
The biggest tool that can make remote payroll management possible and effective is a feature-rich and automation-driven cloud-based payroll management software that not only holds the HR department of a company intact but also support the workforce efficiently and strongly.
Just like work from Office Payroll Management, remote payroll management is dependent on the following –
Level of Communication between employees & the Company’s HR Department.
When working remotely, the success of business operations boils down to effective communication between the employees and the HR and Payroll Department.
Through this communication, the whereabouts of the employees must be known all the time throughout the working hours. Not just for tracking whether they are working or not, but also to keep them in the loop for any need they might have during their remote working hours.
It’s all about being a little compassionate, understanding, and trusting towards your employees. Another important aspect of communication is to circulate remote working policies and related payroll aspects.
In case there is a delay in processing payroll, it must be communicated on time to the employees. Also, from the employee’s side, if they cannot attend work due to any whatsoever reason, it must be communicated properly.
In short, the employees must keep the HR department informed about their whereabouts and choices, and vice versa.
Seamless & Accurate Attendance & Leave Management using Cloud-Based Tools.
When your employees are working remotely, you must get into the practice of managing payroll by integrating the payroll management software with the attendance and leave management software. All these have to be cloud-based so that everyone in the organization is connected and these critical aspects are managed effectively.
Cloud-based Payroll tools not only keep track of employee information but also track their attendance and hours logged each month which can help in accurate payroll calculation. Since these tools are based on the cloud and are location independent, they can be accessed from anywhere by the employees to log in and log out during their official working hours.
Effective Collaboration across multiple teams.
Cross-Functional collaboration ensures effective roll-out and management of employee payroll-related activities and aspects. When working remotely, the company’s HR, finance, as well as payroll staff must be synced together using a state-of-the-art feature-rich cloud-based payroll management software where everyone can collaborate for maximum productivity. Creating and managing group channels for effective communications between HR and payroll departments can streamline productivity in processing employee payroll better throughout the month.
Leveraging Automation Driven Payroll Software that Facilitates Self-service.
When remote work is the priority of the company given the circumstances, they must ensure that they use payroll
management software based on the cloud that facilitates some of the trivial payroll activities via employee self-service. These may include activities like payslip generation, submitting reimbursement requests, investment-related documents,etc.
Using the Best Cloud-Based Software that Adapts to Changes in No Time.
When working remotely, organizations have to ensure compliance with many guidelines just like working from the office. So always go for a cloud-based payroll management software that can quickly adapt to changes in guidelines and regulations. Your software must ensure policy implementation seamlessly without any miscommunication happening between your teams.
Be it tax management and calculation, validating the data, custom payroll report generation, or any other, a cloud-based payroll software that is compliant with design and can quickly adapt to ever-changing regulations will ensure business success for any organization that works remotely.