The Real Problem With Attendance Trouble. Have you ever wondered why attendance is often a problem for HR teams to manage on a daily basis?
Tracking an employee’s attendance, even with a minor error, can create payroll issues, compliance problems, and dissatisfaction on the employee’s part.
Real-time tracking of employees’ attendance is a necessity and cannot be optional in today’s society of rapid work pace.
The right attendance tracking tools for HR managers can help save time, reduce errors, and build transparency across the organization. Let’s take a look at the best employee attendance tracking tools that make managing a workforce simpler, quicker, and reliable.
Why Real-time Tracking of Attendance is Important
A full range of accurate attendance helps keep all components (i.e., payroll, leave management, productivity) working together.
HR teams don’t have to deal with inconsistencies or disputes related to the attendance of employees.
The importance of attendance reporting in real-time includes:
- Compliance with labor laws is maintained.
- There are low instances of manual entry errors and buddy punching.
- Insight into employee availability can be instant.
Your organization becomes more transparent with visibility into your workforce.
When attendance management reports in real-time, your HR operations will feel easier and faster.
Top Solutions for Employee Attendance Management and Monitoring
Let’s explore the best tools and technologies used by HR professionals to ease tracking attendance.
1. Biometric Attendance Tracking Systems
Biometric systems are recognized as one of the most secure forms of employee attendance tracking today. Biometric systems track employee attendance using fingerprints, face recognition, or iris identification.
Why it works:
- No more proxy attendance.
- Automated real-time attendance logging with accuracy.
- Can easily integrate with HR and/or payroll systems.
Biometric systems offer accurate tracking capabilities, and combining them with digital software can be even more effective when tracking employee attendance.
2. Cloud-Based HRMS Capabilities
Modern HRMS systems have transformed what attendance management can look like. Cloud-based HRMS systems allow HR teams to track attendance, leaves of absence, and shift reporting from anywhere.
Benefits include:
- Accessibility to real-time data.
- Integration with payroll, and/or performance systems.
- Instant alerts on employees’ excess absenteeism and/or tardiness reporting.
Cloud HRMS systems work best in organizations that utilize remote or hybrid work.
3. GPS and Mobile Attendance Applications
Mobile attendance monitoring applications are revolutionary for remote employees and field teams. In many mobile attendance systems, employees record their attendance through GPS-enabled check-ins.
Why HR likes them:
- Accurately monitors attendees’ location and work hours.
- Lessens false clock-ins.
- Enhances accountability among remote team members.
Mobile attendance systems are common in job sectors such as construction, logistics, and sales.
4. RFID and Smart Card Monitor Systems
RFID (Radio Frequency Identification) and smart card attendance monitor tools are simple and effective. Employees simply tap their RFID or smart card, and attendance is logged within seconds.
Benefits include:
- Quick logging for entry and exit.
- Minimum setup and maintenance resources required.
- Integration with access control systems.
These attendance systems are a good fit for larger organizations or educational institutions with several points of entry and exit to evaluate admittance and attendance.
5. AI Attendance Management Application
Artificial intelligence has made it to HR departments, too, and is transforming attendance tracking. AI programs can track attendance and identify trends and patterns to predict when employees may be absent.
Benefits of AI include:
- Automatically identify irregular attendance tracking.
- Send reminders and alerts to employees.
- Integrate with performance analysis.
Utilizing AI in attendance management allows HR to make more intelligent decisions about their agency’s human capital workforce.
How Savvy HRMS Simplifies Real-Time Attendance Tracking
Savvy HRMS has gathered all of these functions under one impressive system.
Its Attendance Management Module enables HR teams to manage attendance in real-time easily and accurately.
Key Features of Savvy HRMS Attendance Module:
- Real-time tracking via the web and mobile.
- Biometric and GPS integration.
- Shift scheduling and leave synchronization.
- Attendance analytics and comprehensive reports.
- Auto-sync to payroll for accurate salary calculations.
With Savvy HRMS, HR teams can move beyond spreadsheets and manual inputs.
They’re provided with complete control, automation, and insights – all from one system.
Conclusion
Tracking attendance manually is a thing of the past.
The best companies today use attendance tracking systems that are automated, accurate, and provide real-time access.
With the idea of systems moving to things like biometric devices, a push to cloud-based HRMS platforms, and AI-assisted systems, tech has disrupted the way HR teams operate.
All of these systems save time, reduce errors, and offer transparency – so you can work smarter and move forward faster.
And when you have an integrated platform like Savvy HRMS, you get all of these integrations in one product.
