With the acceleration in our working lives. The shift towards automation & employee empowerment is ever more urgent in employee self service hrms. It is a revolutionary concept for businesses, with digital transformation rampantly increasing.
Let’s take a deeper look at this & how it automates traditional HR.
What is Employee Self-Service HRMS?
Employee Self-Service HRMS (ESS HRMS) gives employees access to HR related functions. Employees typically access their information, payroll information, leave management, attendance, etc.
Rather than relying on human resources personnel for simple queries or paperwork requests. Employees can log into the HRMS portal directly. And determine what they need, any time, anywhere.
Why is it beneficial?
First, it puts the employee in control. Most importantly, it encourages a culture of transparency, accountability, and trust.
Time-saving
Employees can update their profile, apply for leave, or download their payslip immediately.
Less workload
The HR department can do more strategic work and less administrative work by getting the frequently requested information from the employees.
More accurate
As the employee is inputting his or her own data, the chances of inaccuracies decrease.
Access to real-time information
Employees do not have to wait for an email from HR or spend time trying to get responses to actions.
It is clear this process is a no-lose offer for all parties.
Key Features
The system covers a broad range of features that encompass almost every action. An HR function could require. Generally speaking, it will include:
1. Profile Management in Employee Self Service HRMS
Employees can easily edit or update personal, contact, or emergency contact info.
2. Leave and Attendance Management
There is no longer any reliance on manual leave recording.
3. Payroll and Salary Information
Employees have easy access to their salary slips, payroll deductions & tax information. And other related information.
4. Document Management
Employees can retrieve offer letters, experience certificates, HR policies, and other important documentation.
Request Approvals.
Leave, travel, or reimbursables from within the HRMS.
How Does It Improve HR Functions?
By empowering employees, this process reduces HR professionals’ repetitive work.
- Strategic Planning
- Talent Management
- Performance Evaluations
- Development and Training
Instead of spending time answering simple questions or providing salary slips to employees. The HR team is able to contribute to bigger organisational goals.
Employee Self Service HRMS :Benefits for Organisations
This not only brings benefits to the employees. But the organisation can benefit from implementing this process. In the following ways:
- Cost Savings
HR can be less of a cost because fewer people are required to process administrative work. Work now gets accomplished in considerably less time.
- Compliance
It has built-in systems to help organisations follow their own policies. This can help diminish risks.
- Data Centralisation
All data is kept in one place, and everything is still easily accessible by employees and HR managers.
- Scalability
The system will continue to grow with the organisation. And even with an increase in full-time employees.
- Potential Challenges
With all the advantages of a People & Culture software, there may still be some challenges.
- Resistance to Change
Some employees may feel attached to their current processes.
- Data Privacy
Having secure access or encryption to relevant employee data can be incredibly valuable.
That said, with appropriate onboarding and training over time. These challenges can be managed.
Conclusion
In conclusion, implementing A self-service Employee HRMS cannot be avoided. Making a self-service method available to your employees increases productivity. And efficiency in many ways. The bigger benefit is – freeing up HR time to be ‘HR,’ in other words. Talent development, improving culture, and encouraging business growth.
If your organisation has not considered implementing a quality self-service Employee HRMS. Now is a good time to embed it into your systems.
FAQs
Q1. What is an Employee Self-Service HRMS?
It is an online resource for Employees to manage various HR related tasks on their own.
Q2. Who benefits from this process?
Both the employee & HR benefit from the functionality of an Employee Self-Service HRMS. The employee has access and empowerment.
Q3. Is it safe and secure?
Yes. Most employee self-service HRMS platforms utilize high levels of encryption.
Q4. Are they platforms for small companies?
Yes. Most of the platforms are affordable and scalable for organizations of all sizes.
Q5. If I implement, does it mean I must get rid of HR staff?
No, it certainly makes HR staff more productive – the human resources generalist can